HOW TO CLOSE OUT A PROJECT
A final meeting agenda to make sure the project is complete, and how to update your project to "completed" in the platform.
Checklist for Project Close Out
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Schedule a project closeout meeting
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Document what worked well and areas of opportunity
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Discuss lessons learned
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Identify remaining deliverables
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Address any unanswered questions
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Confirm if there is a need for a handoff of work to new owners
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Additional steps to consider:
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Invite participants (and/or your own) manager to attend closeout meeting
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Send a thank-you note to team members and their managers
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Provide feedback and ask for feedback on your own performance as well
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Present the work you completed and the outcomes to your core team
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Create a how-to document for ongoing work if applicable
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Conduct meeting to transfer ownership of the work to the appropriate individual(s)
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Update your LinkedIn and/or resume with your contributions
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Celebrate!
Sample Agenda for Final Meeting
Project Team - 10 minutes
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How was your experience on the project?
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What did you like about the role?
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How did it evolve or change?
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Project Goals - 15 minutes
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Did we all accomplish what we set out to do?
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Does there need to be a phase two and would the team like to continue the work?
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What skills were developed and are being implemented in the participant’s daily work today?
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What impact has this project had on the host’s core work?
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Feedback - 10 minutes
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Share constructive feedback.
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Reflect on what went well.
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What could be improved for next time?
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Accolades - 10 minutes
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This is the chance to celebrate and congratulate each other for the work you've done.
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Mention how others on the team influenced your development.
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Final Presentation - 10 minutes
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Take this time to pull in all of your experiences on the project.
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Discuss the original problem or challenge that brought you together.
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Next talk about the milestones met and interesting challenges you overcame.
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Finalize the presentation with your accomplishments.